A. Statement of Standards
Students are required to maintain standard academic progress and to remain in academic good standing to continue eligibility for financial aid. In addition, students who are applying for financial assistance are expected to be enrolled full time each semester during the academic year. Students enrolled less than full time must notify the Financial Aid Office. Students enrolled less than full time will be subject to reductions in assistance compared to full time students. Full-time enrollment is defined as 12 credits or more, however, attending only 12 credits may not satisfy Greensboro College's standards of academic progress.
The federal regulations require a school's standards of academic progress to include both quantitative and qualitative measures of performance. The quantitative standard that a full-time student must maintain parallels the College's definition of class standing. In order to be meeting quantitative standards of progress a full-time student must:
1. Successfully complete 27 semester credits by the end of the first year.
2. Successfully complete 59 semester credits by the end of the second year.
3. Successfully complete 91 semester credits by the end of the third year.
4. Successfully complete 124 semester credits by the end of the fourth year as required for graduation.
Grades of W (Withdrawal), WF (Withdraw Failing), I (Incomplete), CO (Carry-Over) or NR (Not reported) are not considered satisfactory completion of a course. An I or a CO grade can become acceptable only if the course requirements are completed within the time prescribed by the College.
The qualitative standard requires that a student must earn a cumulative grade point average of at least 1.6 after attempting 0-27 semester hours, a cumulative grade point average of at least 1.8 after attempting 28-59 semester hours, and a cumulative grade point average of at least 2.0 thereafter. (Semester hours attempted include all transfer work, courses taken pass/fail, and repeated courses.)
The quantitative and qualitative standards are cumulative and include all periods of a student's enrollment, even those for which the student did not receive financial assistance. The first time a student fails to meet these standards of progress, a warning letter is sent stating that the student is not meeting the required standards and requiring the student to make efforts to correct the deficiency. If a student fails to meet the standard a second time, his or her eligibility is subject to cancellation. The student will be asked to explain, in writing, the reasons for not meeting the standards. An appeals committee will meet to review the students explanation and may grant a probationary term of eligibility. If a student is granted a probationary term and again fails to meet academic progress, the student will be denied further assistance until he or she meets the standards of progress. Students have the right to appeal the decision of the Committee. Appeals must be submitted in writing to the Director of Financial Aid to be presented to the Committee for re-review. In addition to the written appeal, students may submit any supportive documentation or recommendation they deem necessary.
Standards of Academic Progress will be checked at the end of each semester.
B. Time-frame Restrictions
Greensboro College's programs are structured to be completed in 4 years therefore our students are allowed 8 semesters (or until the degree requirements are met, whichever is earlier) of eligibility from our institution programs. Federal regulations allow up to 150 percent of the normal time required to complete a program to retain eligibility for federal assistance. Students who must attend additional semesters due to deficiencies in coursework or who may be working on a double major will be eligible for federal assistance only.
C. Time-frame Restrictions for Transfer Students
Eligibility for financial assistance for Transfer Students will be based on the class level that the student enters Greensboro College. For example: If a student transfers in and is classified as a second semester Sophomore, the student would be have a total of 5 semesters (or until degree requirements are met, whichever is earlier) of eligibility for institutional aid.
D. Less than Full-Time Enrollment
Students who enroll less than full time will be eligible for federal assistance only, and not for assistance from institutional resources. The quantitative Standards of Academic Progress for less than full-time attendance are measured on a percentage basis compared to the full-time standards. A student attending less than full time will still be required to maintain the same cumulative grade point average associated with the total hours attempted. Students who elect to enroll for less than full time must contact the Financial Aid Office.
E. Appeals/Special Circumstances
Students may submit a written appeal for continuation of institutional support if they feel there are special circumstances which prevented them from completing their degree on time. Any supportive documents or statements from advisors should also be submitted. The Appeals Committee will review the appeal and decide on its merit whether to grant additional terms of institutional need-based aid. Institutional merit-based scholarships and grants can not be extended beyond the time stated in the original notification letter to the student.
Financial Aid Office
Greensboro College
815 West Market Street
Greensboro, NC 27401-1875
(800) 346-8226, (336) 272-7102
fax: (336) 230-9622
Email: finplan@gborocollege.edu
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